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Keeping 1:1 devices over summer?

  • 1.  Keeping 1:1 devices over summer?

    Posted 09-10-2018 16:54
    Do you let students keep 1:1 devices over the summer recess?

    Reflecting on the last 3 months, I get the feeling that maybe it would be less trouble to let students keep them over the summer vs. "chasing" everyone who failed to hand it (or part of it) in because they left the charger at home, were absent that day, need it to study for their final, etc.  By the time we collect everything, it is several weeks into summer recess.  Then we re-distribute the devices about a month later.  Additionally, there is always a small percentage who don't show up to the distribution sessions.  So then we're "chasing" them through September and the classroom environment lacks all the computers it requires.

    This seems inefficient.  I find myself considering the idea of leaving the devices with our families until September and then, only in the necessary grades, swapping out retiring devices for new ones.  When new students register or when they enter middle school, we can distribute devices then.  There might be a number of students who transfer away in the summer, but doing the work to retrieve those devices seems to be less than the work to collect all of the devices in the sprint plus the work to deploy all of the devices again in the fall.

    These are the thoughts that I've been considering lately.

    What have been your experiences?  Do you let students keep the devices during recess?  Why did you decide on the direction you chose?

    Thanks in advance for your thoughts.  I'm very much looking forward to hearing from you all.

    Jaime Kikpole
    Director of Technology and Innovations
    Cairo-Durham CSD
    Cairo NY
    (518) 622-8543 (59500)

  • 2.  RE: Keeping 1:1 devices over summer?

    Posted 09-10-2018 21:10
    We decided many years ago to allow students to keep their devices over the summer. The cost of collecting and redistributing devices each year was not worth it.  This has worked out very well. 

    For those students that move, an obligation goes on their record in the SIS. When they ask for an official transcript, they are informed they must return the device in order to receive a transcript.

    Keith A. Bockwoldt, CETL
    NSBA "20 to Watch"
    Director of Technology Services
    Township High School District 214
    2121 S. Goebbert Road | Arlington Heights, Illinois 60005
    Phone: 847.718.7671 | Fax: 847.718.7673
    Twitter: @District214 | @techdirector214 |


    Let's Connect!


    If this is a Freedom of Information Act request, please forward the request to District 214's FOIA Officer Patrick Mogge at

    All e-mail correspondence to and from this address is subject to the Acceptable Use Policies of District 214, which may result in monitoring and disclosure to third parties, including law enforcement.  Any views or opinions presented in this e-mail are solely those of the author and might not represent those of Township High School District 214.

  • 3.  RE: Keeping 1:1 devices over summer?

    Posted 09-11-2018 09:02
    We just did this this past summer. We're still evaluating the results. I would call our experience a success, although it didn't come without a price. We're currently putting together our numbers for a presentation at a local conference on our experience. (MOREnet in Missouri) If you want to contact me offline, we can definitely collaborate once we have everything put together. All in all, I think we're probably going to do it again but we've yet to decide for sure.

    David Liss, CETL
    Nixa Public Schools
    Executive Director of Technology / CSIP" style="color:blue;font-size:12.8px" target="_blank">
    t: @NixaTechDir

    Strengths-Based Leadership

  • 4.  RE: Keeping 1:1 devices over summer?

    Posted 09-12-2018 09:24
    We've been seeing an increased interest in the location tracking of Chromebooks because of the increase in checkout, take-home and longer term responsibility before devices come back.  While the traditional MDM functions and content distribution functions are still popular, knowing when/where the Chromebook connects at all times seems to be on the rise as they are more and more distributed.

    This is true for other devices too, but we've seen a particular increase in this for Chromebooks.


    Michael Flood
    VP, Strategy @ Kajeet
    Board of Directors @ CoSN
    Raleigh, NC
    (678) 656-7512

  • 5.  RE: Keeping 1:1 devices over summer?

    Posted 09-13-2018 08:31
    Location tracking of devices is a noteworthy privacy issue, requiring notice to students and parents.  I would imagine that public perception on that one may not be positive, so it would be important to consider those angles before implementing.  I know of one district that purchased a relatively inexpensive (about $100) product and etched the school name onto all the devices.  Cut down tremendously on loss, theft and the occasional attempt to sell the device.

    Linnette Attai
    Project Director, CoSN Protecting Privacy in Connected Learning Initiative and Trusted Learning Environment Program
    Author, "Student Data Privacy: Building a School Compliance Program"
    President, PlayWell, LLC
    (917) 485-0353Linnette

  • 6.  RE: Keeping 1:1 devices over summer?

    Posted 09-14-2018 10:33

    True, there is an important distinction between "location" and "tracking", which I may have glossed over.  I'm not aware of districts that are actively tracking and keeping records of student location history.  But being able to locate a device owned by the school is nothing new.  I think there have been "LoJack" solutions for laptops dating back a decade.  The tech is certainly better/easier/cheaper today than ever before.

    On the more day-to-day basis, some schools use this feature to implement location-specific policy. So a student device may actually ADD more parental controls and options when it leaves school - giving the parent more functionality and more control over their student's device and data use.

    Of course, how you communicate with your community is king!


    Michael Flood
    VP, Strategy @ Kajeet
    Board of Directors @ CoSN
    Raleigh, NC
    (678) 656-7512

  • 7.  RE: Keeping 1:1 devices over summer?

    Posted 09-13-2018 07:51
    We do allow students to keep their devices 24/7 including the summer. We are a high school with students in grades 10-12 so it works well for us. We check-out the device to the student in the 10th grade. They keep the device until they graduate. This provides a sense of ownership and they seem to take care of the device since they will have for 3 years. We do an in class audit each year. We have the students complete an online form and include their device asset tag, serial number, and answer a few questions. And of course we compare their audit to our records and follow up as needed.

    Joani Kay
    Technology Coordinator
    Mountain Brook City Board of Education
    Mountain Brook AL
    (205) 414-3804

  • 8.  RE: Keeping 1:1 devices over summer?

    Posted 09-13-2018 17:33
    We are moving toward this next summer, but I see the majority of responses to this question are based on making it easier on district and school staff.

    Has anyone put together instructional impacts/reasoning why this may be beneficial for students and therefore something districts should strongly consider?

    My administration insists the reasoning and justification needs to be an instructional focus and NOT because it's easier on staff.

    I look forward to your feedback, thanks in advance.

    Mike Leseberg
    Executive Director of Information Technology
    Richland School District
    Richland WA
    (509) 967-6110

  • 9.  RE: Keeping 1:1 devices over summer?

    Posted 09-21-2018 10:19
    We let students in grades 8-12 keep their Chromebooks until they graduate or leave the district. Our belief in 24/7 learning extending into the summer months. Students use their Chromebooks for summer reading, AP summer work, SAT prep and for writing their college essays. Besides, because we require a parent/guardian to physically come in to sign up for a Chromebook, it would be a nightmare if we had to redistribute the devices every year. As of right now, only parents of new students and incoming 8th grade students have to come to our night time event to sign up for a Chromebook.

    One of our early concerns was that if we don't get the Chromebooks back at the end of the year, how do we know if they are in good shape? During the school year, we look at the students who are habitually checking out day loaners in the Libary/Media Center and we check the Chromebook activity on the Google Admin Console. If we suspect a loss or broken device, we then ask the student to bring their device for inspection.  It has worked well so far.

    Eileen Belastock
    Director of Academic Technology
    Mount Greylock Regional School District
    Williamstown MA
    (774) 571-3374